TOPLOGIC
AI PARTNER
AIKI is TopLogic's AI Partner. We build one platform module by module, and track the work in a development plan with one active project at a time.
AIKI is TopLogic's AI Partner and works as an external AI department. We learn how they work, connect to the systems they already use and build what they need as small, defined modules in one shared platform. Over 14 months it has grown from a single automation to many modules for invoices, rate cards and surcharges from nine carriers. AI is used where content has to be interpreted, fixed rules where the result has to be predictable.
AI Partner for a logistics company
TopLogic handles freight and transport for customers across the Nordics, with a network of carriers, pricing models and document types that all follow their own structure.
AIKI has been TopLogic's AI Partner since December 2025, with standing capacity on site in the same way as an external IT department. We find the needs, build the solution, run it and improve it. Everything is tailored to how TopLogic actually works.
The work has grown module by module, from a single automation to one shared platform with modules for invoices, rate cards, surcharges, distance calculation and follow-up of runs. The first code was written in July 2025, and the platform is still in development.
Everything that is built sits in a development plan, TopLogic's shared view of what is an idea, queued, active and done. One project is active at a time, and TopLogic is to approve each milestone. As of 28 September 2026, 24 projects were marked done in the plan, one was active and two were queued. Done means registered as done by us. TopLogic's approval of each milestone is a separate step.
The same information, different formats and sources
Invoices and rate cards have to be read, checked and structured before they can be used. The documents are built differently, and a long rate card can contain several products, zones, country matrices and pricing areas.
Transport surcharges change throughout the year and must be tracked per carrier. Important updates can sit in web pages, PDFs, tables or emails, and every source has its own format.
The results then have to reach Excel, finance systems and internal processes. The team needs an overview without following every single process manually, and figures and periods must be checked against the source before they are used.
One workspace, with checks at every step
AIKI built an internal logistics platform shaped around TopLogic's way of working. Invoice and rate card processing, carrier data follow-up, runs, history, status and alerts all live in the same place.
AI is used where documents have to be understood and interpreted: recognising the supplier, reading headings and interpreting tables. Fixed rules and checks are used where the result has to be predictable, such as dates, periods, counts and value limits. The checks catch known classes of error, and the language model is one link in the chain.
Every carrier has its own workflow, because the sources differ. The platform tracks fuel surcharges, currency, sulphur, road taxes and other transport-related surcharges, and prepares new figures for further use as they become available.
Status today
TopLogic now has a platform that brings many previously separate tasks together: invoices and rate cards are read in the platform, and surcharges are tracked per carrier. The platform is in operation and under continuous development.
We check the results against the source. In our own check of PostNord Norway, 847 rows and 18,634 fields matched the original invoices, with no deviations. From the UPS portal we retrieved 72 of 72 invoices as XML and CSV. These are our own checks, and TopLogic has not approved them as milestones.
The results are produced as Excel, CSV or XML and can be sent as email with attachments. The same platform includes a distance calculator between postcodes, where many routes can be submitted at once and downloaded as a single result file.
How many hours this saves has not been measured yet.
What we have built
Invoice processing
The team uploads one or several invoices and gets the content structured in a format they can work with. Combined invoices are split before processing starts, and the solution flags when a run is only partially completed.
- Recognises the supplier
- Splits combined invoices
- Verifies the expected count
- Results in Excel and agreed formats
Rate cards to Excel
Long rate cards are broken into smaller steps, relevant sections are analysed, and the result is assembled at the end. Dedicated workflows exist for Bring Transportguide and Schenker rate cards, among others.
- Dedicated flows for Bring and Schenker
- Checks tables, zones and pricing
- Visible progress along the way
- History with downloads
Surcharges from nine carriers
A core part of the platform tracks transport surcharges from nine of TopLogic's carriers. Each workflow is adapted to its source, whether the figures are published in web tables, PDFs or dedicated portals.
- Bring, Schenker, DHL, UPS, FedEx
- PostNord, NTEX, DSV, Freja
- Fuel, currency, sulphur and road tax
- Alerts when new figures are missing
Checks and a shared workspace
The result is checked before data is stored: period, duplicates, row count, text against the source and plausible values. The team follows status, history and runs from the same place.
- Checks period and duplicates
- Alert when a run is only partly completed
- Status, history and manual runs
- Feedback straight from the workspace
Your industry is not listed here
The tasks are the same across industries: invoices, orders, timesheets, reports, quotes and customer replies.
In the scoping call we look at your task and the systems you use. If it is not a fit, we say so.
See pilot and priceStart with a pilot
Price after scoping
excl. VAT, fixed price
One task
One defined automation in the systems you already use
4 weeks
until the solution is live
Agreed goal before start. If we miss it, we fix it for free.
Afterwards: AI Partner at Price after scoping (normally 6 months' commitment), and the pilot amount is deducted from the first month. Or you stop.
In new projects, personal data is only processed on servers in the EU. Read about data and security
Shall we look at your flow?
We map the documents, sources and checks you have today, and show what can be automated without losing the overview.